Artificial Studios - Terms and Conditions 2026

 All assignments and licences are subject to the following Terms and Conditions.

1. DEFINITIONS

In this agreement, “the Client” includes their successors and permitted assignees.
“Content” refers to all photographic, video, audio, and digital material supplied by Artificial Studios, whether delivered as files, prints, or other formats.

2. COPYRIGHT AND LICENSE

a)        Copyright
Artificial Studios remains the sole copyright holder of all Content created. The Content represents the creative interpretation of Artificial Studios and is not a literal recreation of any concepts, layouts, or references supplied by the Client. Copyright remains with Artificial Studios at all times worldwide.

b)       Moral Rights
Where practical, Artificial Studios must be credited when Content is used publicly, including on websites, social media, publications, reports, or media releases.

c)        Licence to Use
Upon full payment of the invoice, the Client is granted a non-transferable, non-exclusive, non-sublicensable licence to use the Content for the purposes outlined in the agreed quote or proposal. Unless otherwise stated, this includes internal communications, websites, social media, reports, presentations, and publicity materials. This licence is granted for an indefinite period.
Use outside the agreed scope, including paid advertising, large scale commercial campaigns, or third-party use, requires prior written approval and may incur an additional fee.

3. EXCLUSIVITY

Where exclusivity is specified in writing, the Client is granted exclusive use of the Content for the agreed period and usage.
Artificial Studios always retains the right to use the Content for portfolio, self-promotion, awards, exhibitions, and professional marketing, unless otherwise agreed in writing.

4. PROFESSIONAL STANDARDS AND LIMITATION OF LIABILITY

Artificial Studios will perform all services with due care and professional skill.
The Client acknowledges that certain factors are beyond reasonable control, including equipment failure, data loss despite best practice backup procedures and, where reasonably practicable, the use of redundant recording systems, as well as weather conditions, access restrictions, or events affecting participants. To the maximum extent permitted by law, liability is limited to a refund of fees paid for the affected services. Artificial Studios is not liable for indirect or consequential loss.

 5. INDEMNITY

The Client indemnifies Artificial Studios against any claims, damages, or legal actions arising from the Client’s use of the Content, including where instructions, approvals, or supplied materials result in a claim.

6. PAYMENT TERMS

Invoices are payable within 30 days unless otherwise stated.
Projects exceeding $5,000 require payment of 100% of production expenses and 50% of fees prior to commencement. Late payments may delay delivery of Content.

 7. CLIENT APPROVALS

The Client is responsible for providing timely approvals and feedback. If a Client representative is not present or feedback is not provided within agreed timeframes, Artificial Studios’ creative judgement will be deemed accepted. Unless otherwise agreed, there is no right of rejection once Content has been delivered in line with the brief.

 8. OVERTIME

Assignments exceeding eight consecutive hours in one day may incur overtime charges, subject to prior discussion where practical, for crew at 1.5 times the standard hourly rate.

 9. CANCELLATIONS AND POSTPONEMENTS

If Artificial Studios is unable to provide the nominated creative due to unforeseen circumstances, a suitably qualified replacement will be offered or a refund provided.

If the Client cancels:

·       More than two business days prior, expenses incurred to date plus 50% of fees are payable

·       Within two business days, 100% of fees are payable

10. RESHOOTS

Reshoots requested by the Client that are not due to technical fault will be charged at full rates.

11. ENTIRE AGREEMENT

This agreement constitutes the entire understanding between the parties. Any variation must be agreed in writing by both parties.